Important Information

 Coronavirus (Covid-19) General, Booking and Data Protection Information

Please take time to look at the important information, shown below. It will assist you prior to, and during the festival.

Please read fully

Coronavirus (Covid-19) Advice

This Guide will cover:

  • Taking part in COVID-19-safe walks
  • Information for walkers due to COVID-19

We have to change the way our group walks are managed and organised. By taking a few extra measures, we can keep each other safe. This guide outlines the steps that everyone must take when joining our walking festival.

Choosing your Festival Walk(s)

Read carefully all the walk details. Look at the walks programme to help you choose your walk(s) – you may want to try a shorter or easier route if you haven’t been walking as much as you normally would.

If you’re unsure, or have any questions, please contact the festival organisers.

Bookings  

BOOK Early – Our walks all have limited places based upon the walk leader’s risk assessment. If your circumstances change and you can’t make the festival, please contact the festival organisers as soon as possible.

Before the walk

Check for Covid-19 symptoms.

If you or anybody else in your household develops Covid-19 symptoms before the walk, you should self-isolate and must not take part in the festival.

Clothing and what to take

Wear suitable clothing and footwear for the conditions – if in doubt, contact the festival organisers. Bring your own food and plenty of water.

We ask that you bring your own alcohol-based hand sanitiser, face covering and basic first aid kit.

Walk leaders will also be in possession of a first aid kit, but for minor incidents, it may be better to use your own.

Getting to the walk

Plan how you will get to the walk – where possible, minimising the use of car sharing and public transport.

On the walk

Risk Assessment

A full risk assessment will be conducted by the walk leader(s) prior to individual walks. A limit on the number of walkers attending, based on the risk assessment, has been established. This total will not be exceeded.

Follow the government guidelines on physical distancing.  Listen to the walk leader’s briefing so you know what to do and follow the latest guidelines.

Further guidance is provided at:

https://www.gov.uk/coronavirus

Booking Conditions

In booking a ramble on our website you will be agreeing to the conditions under which our walks will now take place. Your personal details will be retained by the organisers for 21 days after the walk, a requirement for contact tracing. After 21 days your personal information will be destroyed.

Everybody attending this walking festival do so at their own risk.

Should anyone who has taken part in this festival develop Covid-19 symptoms in the subsequent 10 days, all those who were also on the walk(s) will be required to self-isolate at home for a fortnight from the date of the walk.

If, for personal reasons, you feel that you are unable to meet any of the conditions, please do not book the walk(s).

Any reference to refreshments available’ is subject to the Covid-19 Regulations current at the time of the walk.

 

All of your walk information in one place.

Walk Grades
Easy
Usually 5 miles or less, a few stiles and gentle inclines.

Moderate

Usually more than 5 miles, some stiles, some steeper inclines and possibly muddy or slippery sections.

Meeting Point and Time

The walk details give the location of the meeting point. The postcode gives only a general indication of the start point. The OS map grid reference is more accurate. The interactive map shows the exact meeting point. Please arrive in good time, preferably 10 to 15 minutes before the given start time.

Your Health and Safety

You are responsible for judging whether you are physically fit enough to take part in a walk of the length advertised. All distances and duration are estimates and cannot be guaranteed. At the start of the walk, the leader will give simple instructions on safety and emergency procedures.

Whilst we endeavour to make all our routes as safe and as enjoyable as possible, any walk attended is done so at your own risk. We accept no liability for loss, accident or injury.

Exceptional Circumstances

The walk leader will decide at the meeting point whether to make any changes to the route, or cancel altogether, if exceptional weather or circumstances make it advisable for the safety of everybody on the walk.

Clothing and Footwear

Please arrive dressed for the forecast weather conditions. We are as likely to have rain as sun in July, so please bring a waterproof. Strong shoes with treads, or boots, are best for all walks and essential for those graded “Moderate”. The walk leaders reserve the right to refuse to allow anybody who is not properly equipped to join the walk.

Transport and Parking

You will need to arrange your own transport to and from the start of the walk. Please follow the car parking advice offered in the walk details. Please respect the interests of local residents. Cars are parked at their owners’ risk.

Some walks are reasonably accessible by public transport. Please check opportunities on the traveline west midlands journey planner website.

Accommodation

For information about accommodation go to visitevesham.co.uk and click on Places To Stay.

Refreshments

Please bring with you any refreshments that you may need, given the weather and the length of the walk. Most important will be a drink. 

Any reference to refreshments available’ is subject to the Covid-19 Regulations current at the time of the walk.

 

 

Children

Some walks specify ‘Child friendly’. Children must remain at all times under the care and control of a parent or guardian aged 18 or over.

 

Dogs

We regret that we cannot allow dogs to accompany any of our walks unless the details specifically say so, when they will need to be kept on a short lead at all times.

Please take time to familiarise yourselves with our Cookie and our Data Protection policy.

To book your walk(s) could not be simpler. Just select ‘All Walks’ on the top menu tab, or from any of the links on the website where you can view the 16 prepared walks.

Click on your chosen walk and follow the onscreen instructions.

Please note: 

  • We recommend early booking as all walks have a limited number of places.
  • You must be 18 or older to make a booking. Anyone under the age of 18 must be accompanied on the walk by an adult.
  • Transport is not provided.
  • You must provide an email address so that we can confirm your booking and notify you of any changes or updates.
  • We also need a landline/mobile phone number so that we can contact you in an emergency on the day of the walk. This is to comply with the Governments guidance for Coronavirus (Covid-19) Test and Trace procedure. Please read the following guidance https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace
  • Your booking will be confirmed immediately and your name will be forwarded to the festival organisers.
  • Your personal information will be held safely by us and destroyed when the festival website closes, unless you wish to remain in contact with Evesham Rambling Club.

Bookings:

  • To secure a place on a walk you will be required to fully complete the registration form. 
  • Group Bookings are acceptable, please follow the following guidance:
  • You can make multiple bookings on your selected walk(s). You are required to provide some personal details to register for your walk(s).
  • If you are booking a walk for more than one person, you will be identified as the ‘Lead Walker’. In order to comply with the current Government Coronavirus (Covid-19) advice, please provide the following required information, i.e. Full Name, Email and Phone Number.  
  • If we need to contact your group, we will contact the ‘Lead Walker’.
  • We ask that if a member of your group cannot make a walk, please contact us as soon as possible, so that we can make the walk available to others.
  • This is to help us produce specific attendance lists for each walk and complies with the Government’s Test and Trace procedure.

We comply with the current General Data Protection Regulations (GDPR).  Please take time to familiarise yourself with our  ‘Privacy Policy’.